ASSESSMENT REQUIREMENTS
Your assessment will be required to be typed in Arial font size 12 only. You will provide your completed assessment in one document with a cover page (included in this assessment tool on page 2).
You are required to professionally format your document including spell-check and clearly indicating each Task answer [e.g. Activity 1 (a.) then the answer, Activity 1 (b.) then the answer etc.] according to this Assessment Tool Task requirement. You may lose marks if you have not spell-checked your document (as this is a professional formatting requirement, a business skill).
Be sure to properly reference your sources of information using the APA referencing system. For more information go to:
1. Student Handbook – latest version
2. AIPE Connect online resources; or
3. Ask your AIPE Support Person by calling 1300 0256 118 to provide you with this information
In order to determine if you are addressing this assessment adequately in terms of competency/comprehension you may submit a draft copy of your assessment on StudyOnline for your trainer to access and give feedback on, should you choose.
AIPE accommodates students with reasonable adjustments to training and assessment. This could include variations in course delivery or assessment methodology and it is the responsibility of Trainers/Assessors to coordinate this in consultation with the Academic/Compliance Coordinator or Trainer Coordinator. When making reasonable adjustments to assessments and assessment processes, assessors need to focus particularly upon validity and fairness. If, as a student you feel you have special needs that require your Trainer/Assessor to apply a reasonable adjustment – please discuss this with your AIPE support person, prior to submitting your assessment.
PORTFOLIO OF EVIDENCE: ACTIVITIES
Part 1: Lead and Manage People
Activity 1
Objective Act as a positive role model through individual performance
Activity What 7 things do you need to exhibit (demonstrate) when acting as a positive role model? Name and briefly explain each of them:
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Activity 2
Objective Show support for and commitment to organisational goals in day to day work performance
Activity When writing goals for your team what things do you need to remember? Name the 7 points that are necessary and briefly explain them.
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Activity 3
Objective Treat people with integrity, respect and empathy
Activity Define in your own words, the following terms in as much detail as you can:
1.Integrity:
2.Respect:
3.Empathy:
Activity 4 & 5
Objective Develop and clearly communicate plans and objectives in consultation with the team
Activity Finish the following sentence. In your answer try to talk about how you would communicate plans and objectives to your team (if you were the team leader). Give some reasoning in following sentences to support your key point(s) in your sentence. (50 words)
“As a team leader you….”
Give a definition (using your own words) of the following term. In your answer, be sure to explain the term as much as you can, in regards to its relation to plan and objectives.
Goal:
Activity 6 & 7
Objective Make plans and objectives consistent with organisational goals and Communicate expectations, roles and responsibilities of team members to encourage people to take responsibility for their work.
Activity What is the common acronym for describing the formatting of goals and objectives? Describe each point and briefly explain them in the space below:
Having decided what it is you want to achieve and where the roles are, the next step is to itemize the tasks and activities to be completed. List the 6 points that are involved in itemizing these tasks and activities:
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Activity 8
Objective Encourage teams and individuals to develop innovative approaches to work and Identify, encourage, value and reward individual and team efforts and contributions
Activity We can’t possibly know what customers or guests will want, but we must make every effort to satisfy what they want.
Name and briefly explain 5 tips that can make this happen (satisfy the customers/guests needs):
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Activity 9
Objective Model and encourage open and supportive communication within the team
Activity As leader of a team there are three roles that you can play. Name and explain each of them in detail in the space below:
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Activity 10
Objective Seek and share information from the wider enterprise environment with the team.
Activity What is the policy in an organisation for sharing information with other members of the organisation? Name and describe this policy’s purpose in detail:
Activity 11, 12, 13
Objective Represent team interests in the wider environment
Activity As a vital link in the communication chain, the team leader is responsible for what 7 points? Describe and explain each of them:
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There are many situations in which a team leader may need to represent their team. Name 4 of them and give a brief description of how/why they need to represent their team(s) in these situations:
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No matter what the representation task is, there are some general rules that a team leader should follow. Name and explain briefly, 5 of the rules that should be followed:
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Activity 14 & 15
Objective Delegate tasks and responsibilities, identify barriers to delegation and implement processes to overcome them
Activity Define and explain the difference between counselling, mentoring and coaching.
Counselling:
Mentoring:
Coaching:
Name and explain the three (3) key stages when someone is operating as a mentor. Try to give examples for each stage to support your explanations:
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Activity 16 & 17
Objective Evaluate the skills of team members and provide opportunities for individual development
Activity Name and explain in as much detail as you can, the 4 key stages or phases involved in counselling a team member.
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There are a number of things/points that we need to consider when talking to someone about their performance. Name at least 8 of them and explain each of them briefly.
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tivity 18, 19, 20 & 21
Objective Monitor team performance to ensure progress towards achievement of goals
Activity There are 5 main points that mentoring may entail. Name and explain each of them briefly.
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When monitoring, what must you strive to be (as the team leader)? Explain your answer in some detail.
In-house progress reports can be very useful tools for recording information that can be used in a variety of ways. Identify some of these ways and explain each of them:
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As a coach you must be alert to signs that coaching has not been effective. What are 5 possible signs that can cause performance problems or difficulties? Describe and explain each of them briefly:
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Activity 22, 23
Objective Provide mentoring and coaching to support team members and Motivate individuals and teams to achieve optimum performance
Activity When are people motivated? Explain your answer in detail.
What are the two most popular theories related to motivation? Explain both in detail using diagrams etc. if you find it necessary.
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Activity 24, 25
Objective Provide recognition and reward for team achievements
Activity Why is it necessary to recognise and reward people? Name 5 and explain 5 reasons why:
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What is the desired outcome of recognition programs? Explain your answer in detail and give an example to support your answer:
Skills and Knowledge Assessment 1: Reflective Writing Task
For the purpose of this assessment, you are required to write answers to each of the questions outlined below, giving your answers as if you were a team leader/manager of a small team. In your answers be sure to provide information that reflects your own leadership and management style that you would use in a position of employment. Be honest in your answers and give detailed explanations, using examples to support your reasoning. The answers to the following questions will enable you to demonstrate your knowledge of:
• Roles of and functions performed by supervisors and managers
• Different leadership styles and the characteristics of effective leadership
• Principles of teamwork, role and theories of motivation
• Group dynamics, and types of organisational plans and planning processes
In structuring your answers, please clearly identify which questions you are answering. Be sure to submit your answers to this assessment with the rest of your Portfolio of Evidence for final marking.
TOTAL MARKS: 15 marks
Objective To provide you with an opportunity to demonstrate your knowledge of the required skills, knowledge and critical aspects of assessment.
Activity
1. How would you use the following skills to aid you in leading and managing people? Use examples for each to support your answers.
? Communication skills
? Literacy skills
? Planning and organising skills
? Problem-solving skills
? Self-management skills
? Teamwork skills
2. Imagine you are a team leader/manager of a small team of 4 people. What are the roles and responsibilities of your colleagues/team members? Identify and briefly explain each role and the responsibilities associated with them.
3. What leadership styles are there? Which leadership style do you relate to the most? How/why? Which leadership style to do you relate to the LEAST? Why?
4. What are the characteristics of effective leadership? In your answer, be sure to also identify and explain which characteristics you demonstrate the most.
5. What are the principles of teamwork?
6. What are the roles and theories of motivation? Which theory applies most to you? Why?
7. Explain what is meant by: potential group dynamics? Why is this important? How would this relate to you as a team leader/manager?
8. What are organisational plans and planning processes? Why are these important? How would they relate to you as a team leader/manager?