Develop a decision matrix, select a contract for your turnaround project, and provide a rationale and a statement of work (SOW) for the turnaround project.
This portfolio work, procurement contract analysis, selection and administration, is based on your selected business or IT project. You may choose to base your assessment on the Revive LLC case study, for the development of a new online employee orientation module, or you may select an organization of your own choosing. Business and information technology (IT) employees as well as contractors will be utilized in this project.
Through the project procurement process, various types of contractual agreements between the seller and buyer should be reviewed and analyzed, with the most appropriate contract type being selected. Contracts are legal agreements that bind both parties to specific deliverable, time, and costs obligations. There are three types of contracts: fixed-price contracts; cost-reimbursable contracts; and time and material contracts. Each type has advantages and disadvantages. You will find out and decide the best type of contract after considering the circumstances, timing requirements, budget availability, and market conditions that suit your organization.
Contract administration is the process that ensures the supplier or vendor meets the contractual requirements. It is simply a matter of monitoring the performance against the agreed upon plan (contract). It is essential that project managers involve the contracting (legal) and procurement (purchasing) experts in the administration of the contract.
As part of the contract evaluation and selection process, a detailed description of the work required, including (but not limited to) scope, time, and quality, is defined in a document called the statement of work (SOW). The types of SOW documents and their associated components will be evaluated in this assessment.
Scenario
For this assessment, choose either Option A or Option B. You do not need to do both. Both options will be graded using the same scoring guide.
Option A: Project Revive LLC Scenario:
At this point in the process, you need to help NearlyFree.com recognize different contract types and make the right selection for the turnaround project. As the consultant for Project Revive LLC, your final task will be to create the statement of work (SOW) that describes the expectations for the new employee orientation product the third-party vendor will provide. Note: the various resources needed for this assessment are linked below.
Although you have a lot of experience preparing statements of work, NearlyFree.com has not completed this part of the procurement process before. So, as part of your services, you will guide NearlyFree.com through this process. Your task is to help your client recognize the benefits of a good SOW and the risks associated with a “poor” SOW.
Option A Resources:
NearlyFree.com Organizational Background and IT Governance [DOCX].
Project Charter [PDF].
Project Schedule [MPP].
Project Scope Statement [PDF].
Quality Statement [PDF].
Statement of Work Template [DOC].
Task Costs [XLS].
Work Breakdown Structure [DOC].
Work Breakdown Structure [VSD].
Option B: You may choose a business of your own. It must include (but is not limited to) the following criteria:
Clearly indicate the title of the project in every assessment.
You must have access to the following documentation:
Scope statement.
Final deliverable and product definition.
Project work breakdown structure.
Project schedule.
Quality plan.
Project costs (estimates and actuals).
Your Role
For both Option A or B, you are the project manager.
Requirements
Microsoft Project is the recommended software tool for this course due to its wide industry acceptance and its use in many project management professional roles. To make this easier, you have the ability to download and install your own version of MS Project for use in this course. See the Software Preparation and Technology Access activity for more information.
Practice using MS Project in this course will prepare you for future professional PM roles and responsibilities; please use MS Project for those tasks supported by MS Project. If you have access to other tools such as MS Visio, MS PowerPoint, MS Word, or other project management software that you believe may still meet the requirements of this course, please discuss your selected alternative with facult